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ClinBase - the site was last updated on 03.08.16

ClinBase is the Clinical Database used in the PRoBaND study
Go to the Data Centre tab above or click here to enter or review data
An extension to the study has been funded for 4 years from November 2016.
Cases enrolled to the interim extension, and cases not yet at the end of the initial 3 years, can be continued in the project.

The interim extension can be used for recent onset cases who have completed 3 years of follow-up, before the full extension has been fully set up:

This involves a maximum of 2 visits:

Visit 8 (42 months) - This occurs around 6 months after Visit 7 (36 months). However, it is not a time-sensitive visit, and can be completed up to 12 months after Visit 7. It is a short visit.

Visit 9 (54 months) - This occurs 18 months after Visit 7 (36 months). It is a longer visit, being similar to the 0, 18, and 36 month visits.

Further details about the full extension will follow. It is planned to reduce visits to every 18 months. Study procedures will otherwise be similar to previously.

CRF pages, information sheets, and consent forms have been delivered to most sites.
These should be added to the green folders.

There is a blood sample at Visit 9 (54 months) so it is crucial to match the new CRF pages to the folder for the same case. Full guide notes on how to do this are included in the packs being sent to sites.

The eCRF has the drop-downs for these visits.


Ethics application is underway. After this and R&D approvals, details and paperwork will be added here and sent to sites.
There are two new items in Visit 9 (54 months):

1. to record cognitive change as judged by a relative/carer
2. to observe and document dyskinesia

Both of these have full instructions on the CRF pages.
Funding is agreed from Parkinson’s UK for nurse and administration time for these visits, for centres who require this to be budgeted. This is a flat fee for all sites (split to nursing and admin components). Centres can compete an e-claim Glasgow for completed visits on the ClinBase website - this is available from the Data Centre as a drop-down option.
Total recruitment (June 2016) is 2600. Many thanks to all sites!

An occasional temporary log-in issue affected 2 or 3 of our sites some months ago, but resolved after 24-28 hours.
A work-around can get you past the problem, should this happen again, please see below.
If you have difficulty with logging in due to your email address not appearing, please try the following:
1. If possible, use a different browser, eg. Chrome, Firefox, Safari. The problem is caused by some versions of Explorer
2. Contact Glasgow about using an alternative link (direct link removed from here for security reasons)

Smell testing

Smell test kits - Update 13.04.15
Note that the Sniffin’ sticks are multi-use, not one per subject!

Highlight of some ClinBase features

Feature added on 03.06.13
You can now review the Form completion status for young onset cases
This gives an overview and helps to summarise by case, and to spot missing or partially completed forms
go via Data Centre, then Follow this Link, then choose 5. View form completion status

Feature added on 15.05.13
You can review blood samples received at Cardiff
go via Data Centre, then Follow this Link, then choose View or Edit data, and choose the Cardiff samples dropdown option from the forms

Feature added on 21.01.2014
Additional Data Check added - when you enter data for a case previously registered, you will now see a data check


REMINDER for blood bottles - please place the barcoded labels ALONG the tube not wrapped around
The update profile link is to User Registration (update profile) under the Registration tab AppKey=**f842d89f4f
You should receive an email from Glasgow with login details
Update Profile:

Follow this link to update your profile
You can then go to the Data Centre on the new ClinBase system
Your profile only needs updated at first use, or when your details change
ClinBase allows data entry and review

The layout matches the pages of the CRF

For the Admin entry section of the CRF, you should make entries as follows:

1. To correct data that has already been submitted.
Find the appropriate form via the above link, then choose 2. View or Edit data for a case, then correct the data.

2. To add a memo relating to data that has already been submitted.
Follow step 1 above, but enter the comment into the Memo field. There is one on every form.

3. To add a memo relating to a form that has no data for that case.
This may happen if a patient questionnaire has been missed out in error, for example.
Create a form for the case, and add the memo in the Memo field. 
Mark the Form complete field as Partial
When you get the questionnaire data, find this form again, and edit it, to add the missing data.
For example, 
A patient completes all the forms for a visit except smell testing (olfaction):
(Assuming you have already logged in for the correct centre number)
a. Go to Enter data for a case, click Submit, select the correct ID from the dropdown, fill in the Date [of the visit when the smell testing should have been done], and the correct Case visit [eg. Diagnosis less than 3 y V2 (6 months)], then select the Olfaction form, then click Submit
b. Leave all the answers blank, but enter a memo in the Memo field stating eg. "Omitted in error, will add at next clinic visit"
c. Mark Form Complete as Partial, then click Submit
Later on ...
d. Return to this form once you get the data: Use View or Edit data and add the answers, and delete the entry in the Memo field
e. Change the Form Complete question to Full (assuming all the data fields have been answered), then click Submit


4. For Case Withdrawal, use the Registration form for the case, and add the date and details of withdrawal in the memo field (eg. 31.08.12, patient has withdrawn from the study, withdrew consent)

Report a problem: contact Glasgow data centre
You are recommended to read the Guide notes and FAQs before you start to enter data